On this page you will find important information relating to your presentation within the official program at Wounds Australia 2024 Conference.
Checklist and deadlines
Included below is a checklist to assist you to manage your presentation items and the relevant deadlines.
| Item | Additional Information |
|---|---|
|
Prepare your oral / poster presentation according to the guidelines |
Refer to the relevant program guidelines below |
|
Oral presentation template Template used to prepare presentation |
|
|
Poster presentation template Template used to prepare presentation |
|
|
Oral presenters only |
Please upload onsite at the conference
via speakers preparation room
At least 3 hours before session commencement |
|
Poster presenters only
|
Poster presentations are required to be pre-submitted ahead of the conference Deadline to submit poster:16 September 2024 |
|
Have any questions regarding your presentation?
|
Contact the Wounds Australia 2024 Program Manager |
Program enquiries
Program Manager c/o MCI Australia
For all questions and enquiries about abstracts, speakers, and program information.
Oral presentation guidelines
Wounds Australia 2024 Conference is being held as in-person conference. Therefore, speakers are only to give in-person presentations.
This information is for all oral presentations. These guidelines include instructions on how to prepare your presentation.
Presentation template
It is recommended that all oral presenters use the official presentation template when preparing their presentation. This template is already in the 16:9 ratio for you.
PowerPoint files
All users of Macintosh hardware need to ensure before they leave home that the files are compatible with PC hardware. It is expected that presenters will use Microsoft.
Other compatible software includes:
- Windows XP
- Office XP (Word, PowerPoint, Excel, Access, Outlook)
- Windows Media Player
- Quick Time
- WinZip
- Adobe Acrobat
- Flash Player
Please let us know immediately if you use a Mac system.
Movies or sound files
If you have movies or sound files in the PowerPoint presentation, please embed them and test that they work correctly in presentation mode
To ensure a complete and effective presentation every time here’s what to do:
- Create a folder for your presentation.
- Place or copy every file that is used in the presentation in this folder. This will include all pictures, movies, sounds or any files that are used in the presentation.
- Now re-create any links so that they access this presentation folder (Insert, Movies and Sounds, From File). Remember to resave the presentation.
- Another advantage of this approach is that you have access to the original files such as video clips etc. in the event of PowerPoint problems.
Loading your presentation
All speakers are required to pre-load their presentations at the speakers’ preparation room at least 3 hours prior to their session commencing.
All presentations will be networked to the presentation rooms; therefore, you need to ensure your presentation is loaded prior to your speaking time.
It will not be possible to use your own laptop or USB for your presentation
Session information
Your presentation will be given live, in-person. Questions from the audience will be moderated by the session chair and distributed verbally to speakers.
You are required to be available for the duration of your session and to participate in the live Q&A.
Speakers’ preparation room
Please check in at the speaker’s preparation room well in advance of your presentation (at least 3 hours prior to your session commencement).
Your presentation will be checked, then loaded onto the network, and will be available in your assigned session room.
What do to on the day of presentation
Follow the below checklist to ensure you are ready for your presentation!
- Make sure you have loaded your presentation in the speaker’s preparation room
- Be in your assigned session room at least 20 minutes prior to your session commencing
- Ensure that you are seated at the front of the room (front row near lectern or at head table depending on number of speakers in your session)
Poster presentation guidelines
IMPORTANT: In 2024, all posters will be displayed in a digital format. There will not be any traditional printed displays.
You will be required to pre-prepare your poster for digital display and submit it ahead of the conference.
Poster template (information coming soon)
It is recommended that all poster presenters use the official poster presentation template when preparing their poster, however this is not mandatory. This template is already in the A0, portrait style.
Poster format
The official poster size is A0, portrait with the below specifications:
- 1189mm high and 841mm wide – maximum size
- 2384 x 3370 px @ 72 DPI
- Exported and saved as a PNG file format for submission
Each poster is permitted 1 x A0 display.
You are required to prepare your poster in the correct sizing otherwise it will not display correctly on the screen.
Poster presentation
Posters will be displayed for the duration of the conference on dedicated screens within the exhibition hall.
There is no oral component required for the poster presentations.
Delegates attending the conference will be able to browse the presentations at their leisure.
The conference app will also allow delegates to contact you regarding your work with any questions they may have.
Poster upload (prior to conference)
Poster presentations are required to be submitted prior to the conference commencing.
Please ensure you follow the below steps to finalise your poster:
- Prepare your poster using the official template
- Export and save your poster presentation as a PNG file
- Upload your presentation information to come soon.
Deadline: 16 September 2024
Chairperson guidelines
Please use the detailed guidelines to assist chairpersons with managing their assigned sessions.
What can I expect on the day?
The session room will be setup and ready for your session when you arrive.
At the front of the room there will be a head table for two. The chairpersons will sit at the head table and manage the session from there.
Speakers in the session should sit in the front row and will come up to the lectern to present/answer questions.
What if I need help?
In all session rooms, there will be an AV technician and dedicated program manager who will be able to answer any questions you may have.
How will Q&A work?
How will Q&A work? - App examples
What is expected of me as chairperson?
The chairperson is expected to manage the session, and this includes but is not limited to the following actions:
- Introduce the session
- Introduce the speakers (biographies are not necessary due to time constraints, full name and presentation title is sufficient)
- Facilitate Q&A through the conference app
- Ensure the session runs to time and does not exceed the allocated time
- Close the session and thank speakers/audience
Discuss with your co-chairperson how you will divide the role within the session. For example one may choose to open/close session while the other may choose to facilitate Q&A.
