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14-16 OCT, GCCEC

Presentation Guidelines

On this page you will find important information relating to your presentation within the official program at Wounds Australia 2024 Conference.

Checklist and deadlines

Included below is a checklist to assist you to manage your presentation items and the relevant deadlines. 

Item Additional Information
Prepare your oral / poster presentation according to the guidelines
Refer to the relevant program guidelines below
Oral presentation template

Template used to prepare presentation
Poster presentation template

Template used to prepare presentation

Oral presenters only
Please upload onsite at the conference via speakers preparation room

At least 3 hours before session commencement
Poster presenters only
Poster presentations are required to be pre-submitted ahead of the conference

Uploading your poster information to come

Deadline to submit poster: 16 September 2024
Have any questions regarding your presentation?

Program enquiries

Program Manager c/o MCI Australia

For all questions and enquiries about abstracts, speakers, and program information.

Oral presentation guidelines

Wounds Australia 2024 Conference is being held as in-person conference. Therefore, speakers are only to give in-person presentations.

This information is for all oral presentations. These guidelines include instructions on how to prepare your presentation.

It is recommended that all oral presenters use the official presentation template when preparing their presentation. This template is already in the 16:9 ratio for you.

All users of Macintosh hardware need to ensure before they leave home that the files are compatible with PC hardware. It is expected that presenters will use Microsoft.

Other compatible software includes:

  • Windows XP
  • Office XP (Word, PowerPoint, Excel, Access, Outlook)
  • Windows Media Player
  • Quick Time
  • WinZip
  • Adobe Acrobat
  • Flash Player

Please let us know immediately if you use a Mac system.

If you have movies or sound files in the PowerPoint presentation, please embed them and test that they work correctly in presentation mode

To ensure a complete and effective presentation every time here’s what to do:

  • Create a folder for your presentation.
  • Place or copy every file that is used in the presentation in this folder. This will include all pictures, movies, sounds or any files that are used in the presentation.
  • Now re-create any links so that they access this presentation folder (Insert, Movies and Sounds, From File). Remember to resave the presentation.
  • Another advantage of this approach is that you have access to the original files such as video clips etc. in the event of PowerPoint problems.

All speakers are required to pre-load their presentations at the speakers’ preparation room at least 3 hours prior to their session commencing.

All presentations will be networked to the presentation rooms; therefore, you need to ensure your presentation is loaded prior to your speaking time.

It will not be possible to use your own laptop or USB for your presentation

Your presentation will be given live, in-person. Questions from the audience will be moderated by the session chair and distributed verbally to speakers.

You are required to be available for the duration of your session and to participate in the live Q&A.

Please check in at the speaker’s preparation room well in advance of your presentation (at least 3 hours prior to your session commencement).

Your presentation will be checked, then loaded onto the network, and will be available in your assigned session room.

Follow the below checklist to ensure you are ready for your presentation!

  • Make sure you have loaded your presentation in the speaker’s preparation room
  • Be in your assigned session room at least 20 minutes prior to your session commencing
  • Ensure that you are seated at the front of the room (front row near lectern or at head table depending on number of speakers in your session)

Poster presentation guidelines

IMPORTANT: In 2024, all posters will be displayed in a digital format. There will not be any traditional printed displays.

You will be required to pre-prepare your poster for digital display and submit it ahead of the conference.  

It is recommended that all poster presenters use the official poster presentation template when preparing their poster, however this is not mandatory. This template is already in the A0, portrait style.

The official poster size is A0, portrait with the below specifications:

  • 1189mm high and 841mm wide – maximum size
  • 2384 x 3370 px @ 72 DPI
  • Exported and saved as a PNG file format for submission

Each poster is permitted 1 x A0 display.

You are required to prepare your poster in the correct sizing otherwise it will not display correctly on the screen. 

Posters will be displayed for the duration of the conference on dedicated screens within the exhibition hall. 

There is no oral component required for the poster presentations. 

Delegates attending the conference will be able to browse the presentations at their leisure. 

The conference app will also allow delegates to contact you regarding your work with any questions they may have. 

Poster presentations are required to be submitted prior to the conference commencing. 

Please ensure you follow the below steps to finalise your poster: 

  • Prepare your poster using the official template
  • Export and save your poster presentation as a PNG file
  • Upload your presentation information to come soon.

Deadline: 16 September 2024

Chairperson guidelines

Please use the detailed guidelines to assist chairpersons with managing their assigned sessions. 

The session room will be setup and ready for your session when you arrive.

At the front of the room there will be a head table for two. The chairpersons will sit at the head table and manage the session from there.

Speakers in the session should sit in the front row and will come up to the lectern to present/answer questions.

In all session rooms, there will be an AV technician and dedicated program manager who will be able to answer any questions you may have.

Questions from the audience will be collected via the conference app.

It is IMPORTANT that all chairpersons download the conference app to effectively manage their assigned session.

It is the chairperson’s responsibility to ensure that they are checking the conference app for any questions asked.

Chairpersons will need to access the conference app from their own device to assist with their role during the session.

The app will show the following information:

  • Session information including the title of the session, speaker names, presentation titles and presentation lengths
  • Any questions submitted through the conference app

You will need to connect your device to the conference WiFi and updates to your session will automatically be made through the app – it will be important to refresh this regularly.

The speakers will not be able to see the questions, so please read the questions out and direct to the appropriate speaker.

Important note: if an audience member calls out a question whilst seated, you must repeat the question so everyone can hear.  Chairpersons / speakers must always speak into the microphone.

The chairperson is expected to manage the session, and this includes but is not limited to the following actions:

  • Introduce the session
  • Introduce the speakers (biographies are not necessary due to time constraints, full name and presentation title is sufficient)
  • Facilitate Q&A through the conference app
  • Ensure the session runs to time and does not exceed the allocated time
  • Close the session and thank speakers/audience

Discuss with your co-chairperson how you will divide the role within the session. For example one may choose to open/close session while the other may choose to facilitate Q&A. 

Payments made easy

Registrations for the Wounds Australia 2024 Conference are now open!
Secure your spot with convenient instalments.
Reserve your space before 2 April to unlock the 2024 payment plan!